Assistant - International Brain Laboratory

[THIS CALL IS NOW CLOSED]

Offer Description

Champalimaud Foundation (Fundação D. Anna de Sommer Champalimaud e Dr. Carlos Montez Champalimaud), a private, non-profit research institution in Lisbon, Portugal, is looking for an Assistant to join our International Brain Laboratory (IBL) staff team at the Champalimaud Research Program. As an assistant within the IBL technical staff team, you will play a pivotal role in supporting our engineers by managing administrative tasks, ensuring smooth operations, and contributing to the overall excellence of our scientific collaborations and services. 

Responsibilities

The selected candidate will:

- control and report on the grant budget

- organize purchases of material/subscriptions and interface with procurement teams

- assist in planning internal and external events such as the annual meeting and outreach events

- plan the team sprint plannings and meetings 

- book travel and help with expenses

- assist in the planning and monitoring of Cloud compute costs and its administration

- support the formatting and submission of documents (reports, proposals, presentations, papers etc.), in Google Workspace and Overleaf

- organize portfolio of scientific communications and track citations (using tools like Zenodo)

- administer the Google Workspace onboarding and off-boarding of collaborators

- support in hiring/human resources processes

- perform other inherent administrative tasks

Department: Champalimaud Research Program, International Brain Laboratory Core

Website: https://www.internationalbrainlab.com/ibl-core-about

Number and type of fellowships or contracts to be awarded: 1 fellowship

Application closing date: 31-JAN-2026 or as soon as a candidate is selected

Expected position starting date: As soon as a candidate is selected

Required Education Level: Associate Degree

Skills/Qualifications

Minimum qualifications:

- Associate Degree or Bachelor Degree

- At least 2 years of relevant experience in similar functions

- Good knowledge of Google Workspace (used in the organization) or Microsoft Office

Essential skills: 

- Proactive and autonomous

- Ability to adapt communication to different context and stakeholders

- Responsibility

- Work method and priority management

- Rigor and focus on meeting deadlines

- Practical sense

- Resilience and stress management

Desirable skills that will also be considered:

- Acquaintance with scientific or engineering field

- Eagerness to understand software engineering

Languages

ENGLISH - Excellent
PORTUGUESE - Excellent
 

Benefits

- Competitive remuneration package commensurate with skills, qualifications and experience.

- Full immersion into a research excellence ecosystem with highly motivated researchers, supported by state-of-the-art technology and continuous development opportunities.

- Maximum allowable duration of the contract including the respective renewals: 5 years renewed yearly with an initial 3 months probation period.

Eligibility criteria

- National, Foreign or Stateless candidate(s) who hold an Associate degree in Science of Business Administration Areas or other related areas and a scientific and professional curriculum that reveals a profile appropriate to the activity to be developed. 

- In case of PhD degrees awarded by foreign higher education institutions, the degree must comply with the provisions of Decree-Law No. 341/2007, of 12th of October, and all formalities established therein must be fulfilled by the deadline for application submission.

Selection process

- Candidates will be screened to determine eligibility based on minimum qualifications listed in call. Candidates meeting minimum requirements will be scored according to the required application materials:  CV 30% weighting, motivation letter 20%, interview 50% (in case of a tie).

- If provided, and if shortlisted, candidates’ referees may be contacted and may count towards evaluation. 

Evaluation Committee members

Olivier Winter, Florian Rau, Georg Raiser, Pranav Rai

Application materials

- CV and letter of motivation indicating 2 references (one single pdf document). 

- Proof of qualifications (certificates) and referrals may be required at a later date for the formalization of the contract agreement. Degrees obtained abroad may need to be formally recognized in Portugal. 

How to apply

- Candidates must complete the standard application form and submit a single annexed PDF document containing the application materials stated in the call. 

- The call reference will be asked and not having may invalidate your submission. This call reference is: "IBL_assistant_Jan26"

- Applications are also accepted in paper, sent or handed to the Fellows Support Office at the Champalimaud Centre for the Unknown, Avenida Brasília, 1400-038 Lisbon, Portugal.

Notification of results

- All candidates will receive a receipt of acknowledgment within 7-10 business days. The highest scoring candidate will be notified by email or telephone. All other candidates will be notified solely by email of the final outcome of the recruitment process.

- After being notified, candidates will have 10 working days to present a claim for redress by email (careers@research.fchampalimaud.org). If no claim is received by the Champalimaud Foundation, the Evaluation Committee's decision will become definitive.

About Us

Research is at the heart of the Champalimaud Centre for the Unknown, a modern research and clinical facility situated on the waterfront in Lisbon, Portugal. The goal of Champalimaud Research (CR) is to perform world-leading fundamental and translational research. Current research work is focused on the fields of neuroscience, physiology and cancer.  Champalimaud Research comprises a team of over 400 scientists from around the world. English is the official language of the Centre. Lisbon’s sunny Atlantic Mediterranean climate, vibrant culture and high quality of life make this a great place to live and work.

Relevant Institutional Information

In line with our community guidelines and Equality, Diversity and Inclusion policy and Gender Equality Plan, no candidate may be privileged, favored, prejudiced or deprived of any right or excluded from any duty on the basis of age, sex, gender identity, sexual orientation, race/ethnicity, disability, chronic illness, language, nationality, territory of origin, family status (marital, pregnancy and maternity, having or not having dependents), socioeconomic situation, education, religion, political or ideological beliefs,  trade union membership, or on any other grounds which are irrelevant to decision-making.

Legal Notices

The present call has the sole purpose of filling the indicated research position. This call may be canceled at any time on or before the jury’s evaluation of all eligible candidates and the recruitment process shall be concluded on the day of the full execution of the contract between the Champalimaud Foundation and the selected candidate.